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Excel-DB installation and configuration

Excel-DB has easy-to-use installation and configuration.  Just click on the links below for complete details:

Excel-DB Installation

This chapter provides an overview of installing EXCEL-DB.   It will also assist in configuration database connections. 

Overview of the installation process

            This installation process consists of four parts:

1.               Verify the installation requirements
2.               Install the software
3.               Post Configuration and registration
4.               Configure the connections to the databases

Installation Requirements

            The following are the requirements to install EXCEL-DB. 

1.               Windows Operating system – XP, 2000, 2003
2.               Microsoft Excel 97, 2000, 2002 (XP) or 2003
3.               2 MBs of hard disk space

Installing the EXCEL-DB software

After unzipping your file into a directory, that directory should contain the following files:


Follow these steps to install the software:

1.               Start Windows Explorer
2.               Navigate to the directory where you unzipped the files.
3.               Double click on the Setup.exe file.
4.               Depending on your setup, you may receive a security warning, Figure 1.   Simply press the Run button.

            Figure 1:          Security Warning

5.            The installation will begin, Figure 2.   It is recommended to close all other running programs before continuing with the installation process.    Press the OK button in order to continue the installation process.

      Figure 2:          Initial Excel-DB installation screen

6.            The next screen allows you to modify the install directory.   The default directory is

C:\Program Files\Excel-DB\.

To change the install directory, click on the Change Directory button or press Alt-C.   When the browse window appear, navigate to the directory you wish to use.  The directory must already exist

7.               To continue the installation, press the computer icon button


8.            Next you will specify the Windows Program Group to install the program icons.   The default Program Group is Excel-DB.   Click on Continue to resume the installation.  Figure 3.

Figure 3: Program Group specification

9.               The installation of the Excel-DB files will continue, Figure 4.

Figure 4:          Installation of the Excel-DB files

10.          The software will attempt to install some system files which may be older than the files already present on your system.   If this happens, you will receive a error screen similar to Figure 5.    If you receive this warning, it is recommended that you keep the current file by pressing the Yes button.

Figure 5:          Warning screen

11.          The installation is complete when the following screen is received, Figure 6.   Press the OK button to finish the installation.

Figure 6:    Completion of the Excel-DB install.

Excel-DB Starting:

After the installation has completed, Excel-DB must be attached to Microsoft Excel.   This process only needs to be accomplished once.    After attaching it to Microsoft Excel, Excel-DB will be launched every time you start Microsoft Excel.  To start EXCEL-DB for the first time use one of the following methods: (top)

  • Start Excel-DB from your computer's Start menu:

Click Start -->Programs -->Excel-DB --> Excel-DB

This will start Excel and load the EXCEL-DB module. If you have Microsoft Excel already open it will just add the menu and toolbar. To use EXCEL-DB simply click the EXCEL-DB menu or click on the connect icon in the EXCEL-DB toolbar.

  • Start Excel-DB by double clicking sqlxl.xla:
    In Windows Explorer find the EXCEL-DB installation directory (usually c:\program files\ Excel-DB) and double click on the sqlxl.xla file.

This will start Microsoft Excel and load the EXCEL-DB module. If you have Excel already open it will just add the menu and toolbar. To use EXCEL-DB simply click the EXCEL-DB menu or click on the connect icon in the EXCEL-DB toolbar.

  • Start Excel-DB from Microsoft Excel:
    In Microsoft Excel use File|Open and open the sqlxl.xla file from the EXCEL-DB installation directory (usually c:\program files\ Excel-DB).

This will load the EXCEL-DB module and add the EXCEL-DB menu and toolbar. To use EXCEL-DB simply click the EXCEL-DB menu or click on the connect icon in the EXCEL-DB toolbar.

Excel-DB Configuration

On first use Microsoft Excel will display a warning that you are trying to start a file with macros. EXCEL-DB contains macros so it can do its work.

To avoid this annoying question again find instructions below:

Excel 97 users:
You can simply click Yes to indicate that you trust EXCEL-DB. Microsoft Excel will not ask you this again.

Excel 2000 users:
Click "Enable Macros" to indicate that you want to start EXCEL-DB. If you check the "Always trust macros from this source) box Microsoft Excel will not ask you this again. If you do not check the box Excel will ask you this again each time you use EXCEL-DB.

Excel 2002 (XP) & 2003 users:
Click "Enable Macros" to indicate that you want to start EXCEL-DB.  If this option is grayed out Excel's security will be set to high. Set it temporarily to medium to specify that you trust EXCEL-DB. Simply set security back to high again when you have indicated to trust EXCEL-DB.

Note: Do not set the security to very high as that prevents all macros from being executed.

In Micosoft Excel go to Tools|Options|Security|Macro Security.

If you check the "Always trust macros from this source" box Microsoft Excel will not ask you this again. If you do not check the box Excel will ask you this again each time you use EXCEL-DB.

Excel-DB Registration

Upon initial installation you will be required to enter in a trial activation code or registration code.   You will receive a window similar to Figure 8.

    Figure 8:          Registration or Activation screen

You must enter a Activation Code or Registration Code in order to use EXCEL-DB.  Press the correct button in order to enter the code.    In Figure 8, a registration code has been entered and the Notes box indicates the correct code.

After entering the code, press Close. 

Configure connections to a database

EXECL-DB can connect to many different database types. EXCEL-DB connections to databases have to be configured only once. As soon as a connection is established you can pick it from the Connection History list on the Connection dialog.

The following types of databases can be connected.   Listed are the connection methods used to access the database.

  • Access
    • using JET
    • using ODBC
  • Active Directory using OLE DB
  • Advantage
    • using OLE DB
    • using ODBC
  • Cache - Intersystems through ODBC
  • IBM DB2
    • using OLE DB
    • using ODBC
  • dBase through ODBC
  • Indexing Service through OLE DB
  • MS Excel through ODBC
  • Firebird through ODBC
  • MS Project through OLE DB
  • MS Visual Foxpro Databases through ODBC
  • MS Visual Foxpro Tables through ODBC
  • MySQL through ODBC
  • Oracle
    • using OO4O
    • using OLE DB
    • using ODBC
    • using the Oracle Instant Client (IC)
  • Paradox through ODBC
  • PostgreSQL
    • using OLE DB
    • using ODBC
  • QuickBooks through QODBC
  • SQL Anywhere (Sybase Adaptive Server Anywhere) through ODBC
  • SQL Server
    • using OLE DB
    • using ODBC
  • Text files through ODBC
  • XML files through OLE DB

If your database and driver is not in the list please read the general information below.

All connections are made by opening the Connection History List.   You open the connection dialog clicking on the connect button    on the Excel-DB bar or by selecting Excel-DB|Connect from the main menu.    The Connection History is shown in Figure 9.

Figure 9:          Connection History List

To configure a new connection, click on the New Connection button.  This will open the New Database Connection window shown in Figure 10.    From this window, you can pick the different types of connections you will want to make to databases.

If your connection is to an Oracle database you can just type in the username, password and database alias (as it is setup in the tnsnames.ora file). This technique will use the OO4O (Oracle Objects for OLE) driver.

If your connection is to a non Oracle database or if you wish to use an ODBC or OLE DB driver to Oracle, you have to use the Advanced Connections button on the Connection dialog.  The connection type has to be set to Excel-DB ADO.  You need to create a new ADO connection which will be available from the Connections History list after successful setup 

Figure 10:       New Database Connection window

Setting up and new ADO connection involves setting up a User or System DSN for ODBC drivers. You do this on the ODBC Data Source Administrator window. Note that you don't need to create a DSN for OLE DB connections.  Finally you need to go through the Datalink Properties Wizard to configure your connection.

It's not as complicated as it sounds. Look at the Datalink Properties Wizard help first. Detailed information is given for the most common databases and drivers. If you want to connect through ODBC have a look at the Data Source Administrator window topic as well.

Please see the Excel-DB help file for further information or contact support@excel-db.net for customer support.


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